Privacy Policy
We attach great importance to the security and confidentiality of your personal data. This privacy policy informs you about the processing of your personal data.
We also use cookies on our website. For more information, we kindly refer you to our cookie policy.
1. When does this privacy policy apply?
1.1. We collect and use your personal data when you:
- use our website (https://www.rayuela-h2020.eu);
- use our social media;
- register for or participate in our events; and
- communicate with us by email, phone or any other digital communication channel.
1.2. This privacy policy may be amended as set forth in article 8.
2. Who are we?
2.1. “We” in this privacy policy refers to Bratislava Policy Institute, who is providing this website on behalf of the RAYUELA consortium in order to carry out communication and dissemination activities for the RAYUELA project.
Name: | Bratislava Policy Institute |
Address: | Klariská 328/14, 811 03 Bratislava, Slovakia |
Company number: | 51000407 |
E-mail: | zuborova@bpi.sk |
Telephone: | 00421 908453362 |
2.2. We are responsible for the collection and use of your personal data in the manner explained in this privacy policy. If you have any questions about this, please contact us by e-mail (zuborova@bpi.sk).
2.3. In certain circumstances, third parties may (also) be responsible for the processing of your personal data. For example, if you click on a link and leave our website or if you use our social media and have your own social media account. We have no control over the data social media providers collect about you. In that case, we recommend that you consult the privacy policies of these third parties.
3. Which personal data do we process and why?
We will only process your personal data for a specific purpose and to the extent permitted by law. We further explain below in which cases we collect and use your personal data. If we do not receive your personal data directly from you, we will also inform you of this below.
3.1. When you use our website
3.1.1. When you use our website (https://www.rayuela-h2020.eu), we collect and use the following personal data.
What personal data? | Why? | Legal basis? |
---|---|---|
When you use our website, certain cookies are placed that may gather personal data on you, such as your IP address. For more information, please look at our cookie policy. | Certain cookies are placed to give us an insight in how many different people visit our website and statistics about how they use our website and interact with it. We do this to optimize the website and make it better in the future. | We rely on your consent for processing this information. For more information, please refer to the cookie policy. |
3.2. When you subscribe to our newsletter
3.2.1. When you subscribe to our newsletter on the RAYUELA website.+
What personal data? | Why? | Legal basis? |
---|---|---|
When you subscribe to the newsletter we will process your e-mail address. | In order to be able to send you the newsletter. You can always opt out of the newsletter if do not longer want to receive it. | We rely on your consent for processing this information. You may always withdraw this consent. |
3.3. When you use our social media
3.3.1. When you use our social media, we collect and use the following personal data.
What personal data? | Why? | Legal basis? |
---|---|---|
Name, e-mail and other contact details are collected when you interact with our social media. If you ask us questions or send us requests, the content of those questions or requests are also collected, as well as possible additional information necessary in order to answer your question or deal with your request. When you only look at our social media, your IP address may still be processed because of the analytical cookies on the website, if you consented to those. | In order to carry out the project objectives and to answer to your questions or respond to your requests. | We rely on our legitimate interest in helping you out on your request and on our legitimate interest to carry out the project activities. |
3.3.2. When you use social media accounts to interact with us you also necessarily interact with the social media service providers, i.e. Facebook, Twitter or LinkedIn. In such cases these third parties will also process your data under their own conditions. We do not have any influence on this processing. Please refer to the privacy policies of those third parties to have more information on how they process your personal data.
3.4. When you register for or participate in our events
3.4.1 When you register for or participate in our events, we collect and use the following personal data.
What personal data? | Why is that? | Legal basis? |
---|---|---|
Name, e-mail and other contact details, and, depending on the event other information that is of direct relevant to the event being organized, such as affiliation or details on your professional profile. | Contact details are necessary to organize the event, other details may be necessary for the RAYUELA project to optimized the content of the event, to evaluate the results and to report on the results for the purposes of project reporting to the European Commission. | We rely on our legitimate interests to carry out these activities. |
3.5. When you communicate with us through the contact form
3.5.1. When you communicate with us through the contact form, we collect and use the following personal data.
What personal data? | Why? | Legal basis? |
---|---|---|
Name, e-mail, the subject of your message and the content of your message, as well as possible additional information necessary in order to answer your question or deal with your request. | In order to be able to answer your questions or fulfill your request. | Our legitimate interest in helping you out on your request. |
3.6. When you communicate with us in other ways
3.6.1. When you communicate with us via telephone, email or any other digital communication channel, we collect and use the following personal data.
What personal data? | Why? | Legal basis? |
---|---|---|
Name, e-mail, the subject of your message and the content of your message, as well as possible additional information necessary in order to answer your question or deal with your request. | In order to be able to answer your questions or fulfill your request. | Our legitimate interest in helping you out on your request. |
4. With whom do we share your personal data?
4.1. In principle, we do not share your personal data with anyone other than the persons who work for us, as well as with the suppliers who help us process your personal data and the other partners of the RAYUELA consortium, in so far as this is needed to fulfill the purpose of the processing. E.g. if you ask us a question and we need to involve another partner to answer this question, we may provide them with the details of your question. Anyone who has access to your personal data will always be bound by strict legal or contractual obligations to keep your personal data safe and confidential.
4.2. We do not intend to transfer your personal data outside the European Economic Area (EEA). If a transfer were to take place, we will take sufficient safeguards to protect your personal data during the transfer (e.g. by entering into an agreement based on standard data protection clauses approved by the European Commission).
5. How long do we keep your personal data?
5.1. Your personal data will only be processed for as long as necessary to achieve the purposes described above or, when we have asked you for your consent, until you withdraw your consent. In this article we provide you with the information you need to evaluate how long we will keep your personal data identifiable. Since the RAYUELA project has a legal obligation to keep your data until 5 years after the end of the project, your data will at least be kept until October 2028.
5.2. As a general rule, we will de-identify your personal data when it is no longer needed for the purposes described above or when the retention period, as explained in this article 5, has expired. However, we cannot delete your personal data if there is a legal or regulatory obligation or a court or administrative order preventing us from doing so.
5.3. We retain your data regarding your use of the website (cookie data) as long as relevant for the cookies in accordance with our cookie policy. Especially analytical information gathered from this data relating to the use of the website will be kept longer for project purposes (definition of communication and dissemination strategy, reporting, etc.). We will keep this data for the duration of the project and thereafter long as we have a legal obligation to do so. Anonymized data and insights may be kept longer, as they no longer constitute personal data.
5.4. We retain your information regarding your subscription to the project newsletter for as long as the project runs and then thereafter until we no longer have legal obligations to keep the data.
5.5. All personal data we collect through our social media we retain as long as necessary to protect the legitimate interests stated in article 3.3 and then thereafter until we no longer have legal obligations to keep the data.
5.6. We will retain all personal data collected in connection with our events for as long as necessary to protect the legitimate interests stated in article 3.4 and then thereafter until we no longer have legal obligations to keep the data.
5.7. All personal data we collect through our interactions with you through the contact form, social media, telephone, email or other digital communication channels will be retained for as long as necessary to communicate with you, but also to maintain a historical record of our communications. This allows us to return to previous communications when you come back to us with new questions, requests, comments or other input. Thereafter we will keep the data until we no longer have legal obligations to keep the data.
6. How do we keep your personal data secure?
6.1. The security and confidentiality of the personal data we process is very important to us. That is why we have taken state of the art measures to ensure that all personal data processed is kept secure.
7. Your rights regarding your personal data
7.1. When we collect and use your personal data, you will enjoy a number of rights that you can exercise in the manner described below. Please note that when you wish to exercise a right, we will ask you for proof of identity. We do this to prevent a personal data breach (e.g. because an unauthorized person is impersonating you and is exercising a right in your name).
7.2. You have the right to access your personal data, which means that you may ask us to provide you with information about the personal data we hold about you. You may also request a copy of your personal data. Please note, however, that you must indicate for which processing activities you wish to have access to your personal data.
7.3. You have the right to request that we correct your personal data if you can demonstrate that the personal data we process about you is inaccurate, incomplete, or out of date. Please indicate the context in which we use your personal information (e.g., to respond to a request), so that we can review your request quickly and accurately.
7.4. If we ask your consent to collect and use your personal data, you have the right to withdraw this previously given consent.
7.5. You may ask us to erase your personal data if these personal data are no longer necessary for the purposes for which we collected them, if their collection was unlawful or if you have successfully exercised your right to withdraw your consent or your right to object to the processing of your personal data. When either of these circumstances applies, we will erase your personal data immediately, unless legal obligations or administrative or judicial orders prohibit us from deleting your personal data.
7.6. You may ask us to restrict the processing of your personal data:
- during the time we review your request for correction of your personal data;
- during the time we review your objection to the processing of your personal data;
- when such processing was unlawful, but you prefer a restriction to erasure; and
- when we no longer need your personal data, but you need them for the establishment, exercise, or defense of any legal action.
7.7. When we process your personal data on the basis of our own legitimate interests, i.e. you have not given us consent and we do not need them for the performance of a contract, nor to comply with legal obligations, you have the right to object to our processing of your personal data. If our interest relates to direct marketing, we will grant your request immediately. For other interests we ask you to describe your specific circumstances that give rise to the request. Then we must balance your circumstances against our interests. If this balancing test results in your circumstances outweighing our interests, we will cease processing your personal data.
7.8. If we have collected your personal data on the basis of your consent or because they were necessary for the performance of a contract with you, you have the right to obtain a copy from us in a structured, widely used and machine-readable format. However, this right only applies to personal data that you have provided to us.
7.9. If you wish to exercise any of these rights, we ask you to send an email to zuborova@bpi.sk.
7.10. The above rights may be subject to certain legal conditions. A request must clearly indicate and specify which right you wish to exercise. Always indicate the context in which we have obtained your personal data so that we can handle your request quickly and carefully. Your request must also be dated and signed and accompanied by a copy of the front of your valid identity card proving your identity. You can rest assured that we will not interpret an e-mail from you, indicating that you wish to exercise a right, as your consent to the processing of your personal data that goes beyond what is necessary for the processing of your request. We will immediately inform you of the receipt of this request. If the request turns out to be well-founded, we will inform you of this as soon as possible and no later than 30 days after receipt of the request.
7.11. If you make the same request repeatedly and clearly cause inconvenience, we may refuse these successive requests or charge you an administrative fee to cover the costs. We may also deny you the right of access to your personal data or grant your request only partly, if such access could cause disproportionate harm to the rights and freedoms of others, including ours.
7.12. If you have a complaint about the processing of your personal data by us, you can always contact us at the e-mail address mentioned in article 7.9. If you are not satisfied with our response, you may lodge a complaint with the data protection authority of Slovakia or of the Member State of your habitual residence or of the place of the alleged infringement.
8. Changes to this privacy policy
8.1. We can change this privacy policy on our own initiative at any time. If material changes to this privacy policy may affect the processing of your personal data, we will communicate these changes to you in a way that we normally communicate with you (e.g. via e-mail or via a message on our website).
8.2. We invite you to read the latest version of this privacy policy on our website.
9. Do you have any questions?
9.1. Should you have any further questions about the processing of your personal data, please do not hesitate to contact us by e-mail at: zuborova@bpi.sk.